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Voice AI#10 Voice Conversation
AI Appointment Setter
"Book qualified appointments while you sleep"
1,200
Dials per Day
6.8%
Booked Rate
₹140
Cost per Meeting
The Problem
Sales teams hate cold outreach. SDRs burn out fast. The pipeline suffers. An AI setter calls 1000 contacts a day, qualifies, and books — never tires.
Workflow
How the system runs
- 01Lead list ingested
- 02AI agent dials in batches
- 03Qualifying questions asked
- 04Interested prospects → calendar booking
- 05Disinterested → tagged & nurtured
- 06Transcripts logged
Customer Interaction
Voice Conversation
+91 ••• ••• 4280 Live
NeovraAI Voice Agent
Voice AI
00:0001:32
Live Transcript
- AIHi Mr. Mehta, this is Anika from NeovraAI. Are you free for a quick 30-second question about your hiring needs?
- CSure, go ahead
- AIWe help builders close 40% more leads through automation. Would Thursday 4 PM work for a 15-minute walkthrough?
Dashboard & Reporting
Appointment Setting Pipeline
Appointment Setting Pipeline
Outbound meetings booked
Live
Outbound Dials
36,000
+42%
Connect Rate
18.6%
+5%
Meetings Booked
2,448
+31%
Booking Rate
6.8%
+2.1%
Cost / Meeting
₹140
−64%
SDR Capacity Saved
4 reps
monthly
Outbound meetings booked
Meeting economics
₹140
cost per booked meeting
Best call window
4–7 PM
+22%
Decision-maker reached
31%
+9%
Calendar show-up
74%
healthy
Operational Improvement
Before vs After
Before
- SDRs burn hours on low-connect lists
- Meeting quality varies by caller
- Follow-up reminders missed
- No clear cost per booked meeting
After
- AI calls at high-connect windows
- Qualification rubric applied consistently
- Calendar slots booked live
- Cost, show-up and outcome tracked by campaign
Business Impact
Measured outcomes
1,200
Daily Outbound Dials
6.8%
Meeting Booked Rate
₹140
Cost per Booked Meeting
4 reps
SDR Headcount Saved
Technology Stack
Enterprise architecture
4-week build · production-grade infrastructure
Voice Layer
- Vapi / Retell AI
- Twilio Voice
- Deepgram STT
- ElevenLabs TTS
AI Layer
- OpenAI GPT-4o
CRM Layer
- Zoho CRM
Suitable Industries
B2B SaaS Real Estate Insurance Recruitment Consulting Education Healthcare Sales
Implementation Brief
AI Appointment Setter rollout plan
Architecture, integration layers, operating rhythm and KPI governance for a 4-week production rollout.
System Walkthrough
6-step workflow · 6 KPI dashboard · voice interaction model
Project Note
"An SDR costs ₹40k–80k per month. This agent costs less and works around the clock."
Project Concept & Design
Anurag Dube
Developed Under
NeovraAI